Thank you for your contribution to ICOBTE–ICHMET 2023
Instructions for session chairs
Before the session
- Please make sure to check the session that you are chairing (date, time, room, and the details of the presentations, names and number of presenters).
- Please arrive at the correct room of the session at least 10 minutes prior to the commencement of the session.
- Please confirm the attendance of each presenter before starting the session and send her/him to the technical helper for uploading her/his .pptx file.
- If there are any problems with the audio-visual equipment, please seek assistance of the technical assistant (in each session room, at least one technical assistant is assigned).
- Please ensure that the session starts precisely at the advertised time.
- Each presentation has a maximum 15 minutes time slot, which will contain 12 minutes for the presentation and 3 minutes for questions and discussion.
- Please make sure to end the session precisely at the advertised time.
During the session
- The main responsibility of each session chair is to strictly follow the time schedule! This allows participants switching between sessions.
- Please shortly introduce yourself to the audience.
- Please give the following instructions to the audience: (a) maximum time of 12 minutes for the presentation and 3 minutes for questions; (b) timing procedure: the orange “2 min left” sign board at 10 minutes after starting each presentation and the red “Time-out” sign board when the time is over (at 12 minutes after starting each presentation); (c) information if there were recent changes to the published program plan.
- At the beginning of each presentation, please introduce the presenter and the title of the presentation.
- If a presenter does not show up, please do NOT continue with the next presentation. Instead, you may initiate a scientific discussion about the previous presentations or make a break and continue according to the given schedule.
- If there is time left after completing all the presentations: (a) please initiate a discussion of topics relevant to the presentations and/or (b) if the session continues, give information about starting time.
